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- The heavier items are the smaller the box the need to be in. Try to keep the boxes 50 lbs or lighter.
- If packing yourself try to pack items that you will not need before your move date.
- Try to keep the items in boxes from the same room. Mixing items from different rooms can lead to confusion when unpacking
- Label the boxes so that the movers know what rooms they go in and you know what the contents are.
- Try not to over pack the boxes. Keeping them in their standard size will help when the movers are loading them.
- Try to gather items that you will need immediately all in one location so you can put them in few boxes as possible (keep those boxes in a separate area so they can be put on last and taken off first.
- While packing boxes clearly mark any real fragile boxes so they stand out from the other packed boxes.
- Avoid using news printed paper with items where ink can stain items that they are protecting.Items such as jewelry, pants, important papers, money, etc. need to be packed in separate boxes and put aside so they can travel in your personal possession.
Commercial Moving Coordination Tips
by George N. Root III, Demand Media
Moving an office or any commercial facility can be challenging. Not only do you need to find a way to get all of your equipment safely to its destination, you also need to do so without disrupting your company's business too much. A small interruption in business can be expected, but if you plan your move in advance then you can avoid any sustained downtime that can cost you money and possibly customers.
Plan in Advance
You should begin the planning process at least 60 days prior to your actual moving day. This will give you time to change all of your letterhead and vendor information, and it will also give your customers time to adjust their records as well. While planning your move, consider which departments need to be moved first and up to speed in the new location as soon as possible. Make your arrangements based on getting those departments in place along with the changeover of utilities and communications services. Send out notices to all of the entities you do business with alerting them of your move, the date the move becomes effective and the new address.
Appoint Two Coordinators
You will need someone to coordinate the packing of the current office and the smooth movement of all departments, and you will need someone to coordinate the incoming equipment and the process of getting everything and everyone in place in the new location. These should be two separate people. By having to separate people you allow each to focus on only one side of the move, and that can make it easier for them to coordinate moving day.
Train Your Employees
A memo telling your employees the new location address and when they should report for work there is not sufficient. Your clients and vendors will have questions about your move and you will need the salespeople and accounts payable staff to be able to answer them, or at least know where they can get clearer information. One of the keys to reducing the negative impact of a move on your business is good communication with your employees, your customers and your suppliers.
Finalize Switchover in Advance
The actual moving day will be very hectic and your focus will be on getting your employees up and working as soon as possible. Make sure all of the arrangements with the utility and communication companies is completed prior to moving day. You need to know exactly when the communications switchover will take place and when the new utilities will be turned on. Expect a day or two of overlapping utilities to allow power in both locations as you move.